from leave request to recommendation
It’s 5:52 am and an RN has called in sick. The AI Roster Engine has the answer, and the reasons, before your coordinator makes the first call.
Protect care minutes in aged care with AI
For Australian residential aged care providers at $15M+ revenue
per bed day of supplement funding tied to care minutes
homes missed a care minutes target, Apr–Jun 2026
Built first with an aged care provider’s CFO office. Read the case study →
How it works
How AI rostering protects your care minutes, shift by shift
Care minutes in aged care are the minutes of direct care residents receive from nurses and personal care workers. Each home has AN-ACC care minutes targets: a sector average of 215 minutes per resident per day, including 44 registered nurse (RN) minutes. The AI Roster Engine checks every roster change against them.
Finds the shifts affected and the care minutes at risk.
Pulls live quarter-to-date minutes and shows the gap to each target.
Models the quarter end with and without cover, including the supplement.
Ranks available staff by fatigue, experience and fairness, with a confidence level.
- Tue 7:00–15:00 · RN · Wing BRostered: example nurse, on sick leave480 RN minUncovered
- Wed 7:00–15:00 · RN · Wing BSame nurse, carer’s leave requested480 RN minUncovered
- Wed 15:00–23:00 · RN · Wing ACovered, overtime already at 6 hrs0 minCovered
960 RN minutes at risk this week across 96 residents
- Total care minutes
- 221.4 of 219.0 · 101.1%
- RN care minutes
- 45.9 of 47.2 · 97.2%
- EN minutes counted toward RN
- 2.1 (cap 4.7)
- Days left in quarter
- 76
- Data source
- Roster + payroll, 6:01 am
- Home
- Example Gardens · MM1
Backfill keeps the home in the 97.5%+ RN supplement band
- Priya N. · RN High confidenceAvailable Tue and Wed, no overtime, worked Wing B last weekApproveOverride
- Tom B. · RN Medium confidenceAvailable Tue only, 4 hrs overtime this fortnightChoose
- Grace L. · EN Medium confidenceCounts toward RN minutes up to the 10% capChoose
Why High: RN minutes fall below 97.5% without cover, 76 days left to recover.
Product demo
Watch the AI Roster Engine fill
an aged care staffing gap
In 90 seconds, a staffing gap goes in and ranked replacements come out,
each with its reasoning.
Works alongside the systems you already run
Microster
It adds the cover decision to your aged care rostering software, without replacing it. Not listed? We’ll check in the scoping call.
Funding
What missing care minutes costs in AN-ACC funding
Since 1 April 2026, metropolitan (MM1) homes earn up to $34.26 per bed day through the care minutes supplement, and nothing below 85% of both targets.
Use the care minutes calculator to see where your home sits.
$31.22care minutes supplement per bed day, out of $34.26
$1,139,701supplement a year at this level
$110,789funding missed each year against the full rate
Estimate from the Department of Health, Disability and Ageing’s supplement bands, scaled to 1 October 2026 rates. Non-specialised MM1 homes only.
Pilot
Start with a free 6‑week pilot in one home
We build the AI Roster Engine on your real roster and payroll data, free, through our AI Council Incubator. See results at day 30, then decide.
For aged care providers at $15M+ revenue.
Pricing after the pilot is scoped per home.
If we can’t find a workflow worth automating in the scoping call, we’ll tell you before we build anything.
Scope · Weeks 1–2
A 45-minute call to map your leave and backfill process.
Build · Weeks 3–6
We connect your roster and payroll data and test on real leave requests.
Measure · Day 30
A results report. Scale it across your homes, or walk away at no cost.
FAQ
